Skip to content
Menu
Your enquiry0

API PROCUREMENT PLAN

Closer to the source.
Clear at every step.

Built for large-volume suppliers. Bring raw-material procurement, filling, laboratory testing and staged delivery into one transparent plan.

Explore the processDiscuss your plan

Fewer markups. Clearer costs. Evidence at every stage.

Illustrative peptide production area with stainless-steel equipment, pipework and a service platform
Peptide production scene illustration. Material sources and specifications are confirmed for each project.
01

Direct sourcing

Agree the material and its cost

02

Two stages of COA

Before procurement and after filling

03

Connected records

Follow each sample and handoff

04

Split delivery

Receive to your supply schedule

COSTS YOU CAN UNDERSTAND

Pay for the product.
Reduce the layers in between.

Direct material sourcing and consolidated volume help reduce intermediary markups. Filling, testing and logistics remain visible in the quotation.

Material source

Material and lot confirmed

Your supply business

Delivered to your schedule

Coordinated by BatchTide

One plan for procurement, filling, testing and delivery.

01

Consolidate volume

Coordinate material needs and formats to build a volume-based procurement plan.

02

Itemise the costs

Review material, filling, testing, packing, service and shipping costs together.

03

Plan deliveries

Agree staged deliveries, storage terms and release quantities around your needs.

Final pricing depends on material, volume, specifications, test scope, delivery and agreed service terms.

A CONNECTED PROCESS

Every step has a record.

Follow the material, sample and shipment through each step, with the records to match.

01Raw-material COASource report & specifications

STEP 01Raw-material COA

Process overview

Review the material before procurement.

Match the material lot to its original COA and your requirements.

PROCESS ILLUSTRATIONRaw-material COA: Material lot → Source COA → Match the lotCOA
Material lotSource COAMatch the lot

Records provided

  • Source COA (PDF)
  • Material specifications

What to check

  • Lot, issuer and report reference
  • Test scope, methods and results
  • Specification and acceptance criteria

The source COA covers the material lot. Filled units are sampled separately.

01 10
02Procurement contractContract & itemised costs

STEP 02Procurement contract

Process overview

Agree the procurement terms in writing.

Confirm material, costs, filling, testing and staged delivery in the contract.

PROCESS ILLUSTRATIONProcurement contract: Confirm needs → Agree terms → Plan execution
Confirm needsAgree termsPlan execution

Records provided

  • Contract (PDF)
  • Cost breakdown
  • Delivery plan

What to check

  • Specification, quantity and costs
  • Filling and sampling arrangements
  • Payment, delivery and exceptions

Contracts are shared within project permissions and redacted where needed.

02 10
03FillingPhotos & filling video

STEP 03Filling

Process overview

Fill to your agreed specifications.

Retain the source-to-filled-batch link, labels and completion records.

PROCESS ILLUSTRATIONFilling: Source material → Agreed filling → Label the batch
Source materialAgreed fillingLabel the batch

Records provided

  • Filling record
  • Label artwork
  • Photos and video

What to check

  • Material and filled-batch references
  • Format, quantity and time
  • Label and packaging requirements

Filling is followed by sampling. Release depends on the agreed criteria.

03 10
04Random samplingSampling record & video

STEP 04Random sampling

Process overview

Select samples from the filled batch.

Take and identify random samples using the agreed sampling plan.

PROCESS ILLUSTRATIONRandom sampling: Filled batch → Random selection → Identify samples0102
Filled batchRandom selectionIdentify samples

Records provided

  • Sampling record
  • Sample list
  • Sampling images

What to check

  • Selection method and quantity
  • Sampling time and handler
  • Sample-to-batch link

Agree sample size and tests in advance. Sampling is not testing every vial.

04 10
05Sealing & packingSealing photos & video

STEP 05Sealing & packing

Process overview

Seal the samples. Record the handoff.

Check IDs, seals and packing before dispatch to the laboratory.

PROCESS ILLUSTRATIONSealing & packing: Check samples → Seal & label → Pack for testing010201
Check samplesSeal & labelPack for testing

Records provided

  • Seal record
  • Packing images
  • Test request

What to check

  • Sample IDs, seals and quantities
  • Packing condition and images
  • Requested tests and intake requirements

Packing and transport must suit the sample and laboratory requirements.

05 10
06Sample dispatchWaybill & tracking

STEP 06Sample dispatch

Process overview

Track samples on their way.

Use a dedicated waybill and retain each transport handoff.

PROCESS ILLUSTRATIONSample dispatch: Sample parcel → Carrier tracking → Lab delivery
Sample parcelCarrier trackingLab delivery

Records provided

  • Sample waybill
  • Carrier tracking
  • Handoff record

What to check

  • Waybill, carrier and dispatch time
  • Collection, transit and delivery
  • Delay or damage follow-up

Carrier delivery is followed by a separate laboratory intake confirmation.

06 10
07Laboratory receiptReceipt & sample condition

STEP 07Laboratory receipt

Process overview

Confirm sample identity on arrival.

The laboratory checks IDs, quantities and seals before accepting the samples.

PROCESS ILLUSTRATIONLaboratory receipt: Samples arrive → Check identity → Confirm intake01
Samples arriveCheck identityConfirm intake

Records provided

  • Laboratory receipt
  • Condition record
  • Acceptance details

What to check

  • Laboratory and receipt time
  • Sample quantity and condition
  • Acceptance reference, scope and timing

Resolve damage, quantity or identity discrepancies before proceeding.

07 10
08Laboratory testingTest progress & records

STEP 08Laboratory testing

Process overview

Follow agreed tests and recorded progress.

Keep laboratory updates from sample preparation through testing.

PROCESS ILLUSTRATIONLaboratory testing: Prepare samples → Agreed testing → Track progress0102
Prepare samplesAgreed testingTrack progress

Records provided

  • Test scope
  • Progress record
  • Supporting records

What to check

  • Agreed tests and methods
  • Status, source and update time
  • Available images and attachments

The laboratory confirms methods, timing and shareable footage. Updates are not a live feed.

08 10
09Post-filling COAOriginal report & batch link

STEP 09Post-filling COA

Process overview

Match the report. Review for release.

Link the original report to the sample and batch, then review the agreed criteria.

PROCESS ILLUSTRATIONPost-filling COA: Original report → Match the batch → Review for releaseCOA
Original reportMatch the batchReview for release

Records provided

  • Test report (PDF)
  • Original attachments
  • Release record

What to check

  • Issuer, report number and date
  • Results and acceptance criteria
  • Sample, material and filled-batch links

Results outside the criteria pause release. Retesting or other action follows the contract.

09 10
10Split deliveryPacking list & tracking

STEP 10Split delivery

Process overview

Ship in stages. Track every waybill.

Dispatch released goods by the agreed quantity, date and destination.

PROCESS ILLUSTRATIONSplit delivery: Released goods → Split dispatch → Track each waybill010203
Released goodsSplit dispatchTrack each waybill

Records provided

  • Shipment plan
  • Packing list
  • Tracking and receipt

What to check

  • Shipment and remaining quantities
  • Batch, release and packing list
  • Tracking, receipt and exceptions

Confirm each shipment separately. One receipt does not complete the whole order.

Actual contracts, photos, video and reports are shared within the agreed project access scope.

PHOTOS & VIDEO RECORDS

Record the process.
Keep it linked to the batch.

Photos and video accompany the agreed stages of the project, linked to batch, sample and shipment records.

Illustrative vial filling line with six filling channels, glass vials and a closure feeder
Vial filling scene illustration. Project photos and video are provided as agreed.
01

Filling & packaging

Record the filling process and finished format. Check labels and packaging against the agreed requirements.

Linked to the filled batch
02

Sampling & sealing

Record selection, numbering, sealing and packing so the submitted samples can be traced back to the batch.

Linked to sample and seal IDs
03

Packing & split dispatch

Retain packing and handoff evidence for each shipment, linked to its packing list and waybill.

Linked to each shipment

Project photos and video are provided within the agreed access scope. Laboratory imagery is subject to the laboratory’s sharing policy.

Track an existing order

TWO STAGES OF EVIDENCE

The material is checked.
Samples are tested after filling.

Keep the source COA and the post-filling sample report distinct. Batch and sample references connect the records, while agreed criteria govern release.

Visit COA & records
01 BEFORE PROCUREMENT

Raw-material COA

Understand the source material and the results reported for its lot.

Linked to the raw-material lot
Filling → Random sampling → Laboratory testing
02 AFTER FILLING

Post-filling COA / report

Review the laboratory’s results for samples from the filled batch.

Linked to the sample and filled batch

Before we begin

Who is the plan designed for?

Large-volume suppliers, distributors and brands with recurring material requirements, confirmed formats and staged delivery needs. The minimum quantity is confirmed for each material and project.

Can we choose the testing laboratory?

Include your preferred laboratory and test requirements in the enquiry. Sample requirements, methods, turnaround, fees and shareable records are confirmed before submission.

What happens if a result does not meet the agreed criteria?

Pause release of the affected batch, retain the report and handling records, and follow the contract for retesting, replacement or other agreed remedies. Shipment resumes only after release conditions are met.

Are all project records public?

No. This page explains the process. Contract and project records are shared within the agreed access scope, with sensitive information redacted where necessary.

LET’S PLAN YOUR NEXT BATCH

Start with your
material requirements.

Share the material, estimated volume, filling format and delivery schedule. We can work through the procurement, testing and cost details with you.

Email your requirementssales@batchtide.com

WhatsApp support

Start a conversationWe’ll connect you with an available sales representative.

Or choose a sales representative